Administrative Manager

✦  ✦ Organization & History ✦  ✦ 

✧ Mission: Presente! Maine is a grassroots organization that fights to empower displaced Indigenous and Afro-Latinx peoples of Maine through survival programs, community power building, cultural celebration, and transformative healing practice. Presente envisions a world where all peoples enjoy their rights to joy, beauty, wellness, food, land, and home.

✧ Presente! targets three key program areas: Community Health and Wellness (Bienestar), Food Sovereignty and Land Stewardship, and Leadership & Community Power Building. 

✧ Since 2020, we have led critical initiatives to get people fed, prevent eviction, advocate for public health emergency funds for community-based organizations across Maine, deploy public health response, restore indigenous foodways, and win Mainecare for people regardless of immigration status, all while working with a small staff and a few dedicated volunteers. 

We are seeking an Administrative Manager to support day-to-day administrative needs and to implement strategic administrative improvements to elevate the work of our organization.

✦  ✦ Qualifications & Hiring Information ✦  ✦

✧ Values: Must demonstrate an understanding of and commitment to Presente! Maine’s mission, vision, and values. Ideal candidates for this position will demonstrate a deep commitment to justice and building community resilience, as well as strong organizational skills and attention to detail.

✧ Requirements: 

  • Commitment to racial, gender and economic justice and their intersections, both inside and outside organizations

  • A combination of at least two years of education, experience, and training in administration/clerical work

  • Excellent time management skills, attention to detail, and ability to manage multiple projects

  • Excellent written and verbal communication skills 

  • Demonstrated ability to work both independently and as part of a team 

  • Ability to meet strict deadlines

  • Proficiency with Mac and PC systems, Word, Google Office Suite, CanvaPro

  • Valid driver’s license, clean driving record (and access to a personal vehicle preferred)

  • Fluency in Spanish and English

✧  Rate of pay: $60,000 - $62,000

✧ Benefits:

  • 100% employer-covered healthcare, vision, and dental insurance premiums

  • Employer-covered AAA Membership for employee

  • Education reimbursement

✧  Paid Time Off:

  • 10 days vacation

  • 10 days personal time

  • 7 paid holidays 

  • Extended Breaks

    • Summer closure (2 weeks)

    • Thanksgiving (3 days)

    • Winter Break (1 week)

  • Select Portland Public Schools (PPS) “No Student” Days (find the PPS calendar here)

✧  Anticipated start date:  September 11, 2023

✧  Expected Hours: Full-time (40 hr/week)

  • Monday-Friday, 9 AM - 5 PM, in-person with some remote flexibility

✧  To apply, please send a cover letter, resumé, and references to Adriana (aortiz@presentemaine.org) and CC Marvin (mtala@presentemaine.org). Applications submitted through other methods will not be considered.

For more information or any questions, please reach out to our HR Manager, Marvin, at mtala@presentemaine.org. Please also consider looking at our other available positions.

✦  ✦ Responsibilities ✦  ✦ 

  • Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability

  • Support staff by contributing administrative efficiencies in office management and assisting in developing and maintaining reporting systems as needed.

  • Produce reports for a variety of operational functions on a regular and ad-hoc basis.

  • Perform basic bookkeeping tasks as needed

  • Organize and facilitate workflow to ensure a productive workplace

  • Coordinate with outside vendors and contractors

  • Maintain records and databases of employee information and company operations

  • Create reports, prepare presentations, and write letters

  • Manage inventory of office supplies; purchase supplies and equipment when needed

  • Routinely checking our PO box and making deposits at bank